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The Account History Report provides information about the financial history of a court case since it was put on the statewide child support system (KIDS) (1996 or later). The report is broken into several sections for ease of use. You can jump to different sections of the report by using the hyperlinks below.

Each page of the report will include the:

  • County or tribe in which the case resides
  • Report Period
  • Court case number
  • Name of the payer (payer) on the case

The Report Period dates show the time period covered for the information contained in certain sections of the report. The Payment Ordered amounts may show as a dollar amount and frequency, e.g.$25.00 weekly, or as a percentage amount,e.g. 25.00%. If the Payment Ordered is a combination dollar amount and a percentage, whichever is greater, both amounts along with "G" will be shown in the Payment Ordered column, i.e. $25.00 or 25.00% G weekly.

Links to the report

GENERAL PAYOR INFORMATION

This section lists the person making payments on the case.

IV-D CASE INFORMATION

This section contains information about the KIDS cases attached to a court case. If there is more than one payee (person or agency) on a court case, a separate IV-D Case # (number) is included for each Payee. For example, a payer who is ordered to pay a former spouse and a relative who is taking care of the children under the same court case will have two IV-D Case #’s attached to the court case, one for the former spouse and another for the relative. Each IV-D case entry will show the type of case and information about the payee and child or children in the IV-D case.

EMPLOYMENT SUMMARY-PAYER

Information about the payer’s employment history is shown, with the most recent employer at the top of the list.

CURRENT DEBT INFORMATION

This is a list of the amount ordered and the balance due for each debt on each of the IV-D cases under a court case. Please note: this section contains the balances on record as of the day the report was run. The TOTAL ALL DEBTS balance may be different than a lien amount in the case because not all debts are included in the lien amount.

COURT ORDER INFORMATION

This is a historical view of all changes to a court order since the case was entered on the KIDS system. The CURRENT COURT ORDER OBLIGATIONS are shown first, followed by HISTORICAL COURT ORDERED OBLIGATIONS. Information about each IV-D case attached to the court case is listed with the effective date of the court ordered obligation. Each entry shows the IV-D case the court order was applied to, the effective or start date of the order, the debts for which payment is ordered and the payee (person or agency) that receives the payment. Monthly ordered amounts and debt balances are included for the CURRENT COURT ORDER OBLIGATION only. A percentage order will usually not have an amount in the MONTHLY ORDERED AMOUNT column.

ACCOUNT AT-A-GLANCE

The Account at a Glance shows a summary of the activity on a case for three areas: CURRENT SUPPORT, ARREARS/INTEREST, and COSTS AND FEES. A one-line summary of activity is shown for each month, with the following information:

  • CURRENT SUPPORT – shows the MONTHLY AMOUNT DUE and the amount PAID for the month. If an amount of current support remains unpaid at the end of the month, it will show as arrears in the following month.
  • ARREARS/INTEREST – MONTHLY AMOUNT DUE shows the amount that was ordered to be paid each month for arrears. The second column shows the amount PAID or applied to all arrears or interest during the month. The BALANCE column shows the accumulated total of all arrears and interest as of the end of the month.
  • COSTS AND FEES – MONTHLY AMOUNT DUE shows the amount that was ordered to be paid each month on costs and fees. The PAID column shows the amount paid or applied to any costs and fees during the month. The BALANCE column shows the accumulated total of all arrears and interest as of the end of the month. Examples of costs and fees debts include receipt and disbursement fees, fees for genetic testing, vital statistic recording, and process service fees.
  • TOTALS for the report period are displayed at the end of the report. If a percentage order was in effect at any time during the report period, the total monthly amount due field will have asterisks (**) with the footnote that the total current support due cannot be accurately displayed.

ACCOUNT DETAIL SUMMARY

This report provides a month-by-month summary of the activity occurring in a case. Each debt on a case during the month will have a separate line. Reading across the line are:

  • MM/CC/YY – the month and year in which the activity occurred.
  • DEBT – a brief description of the amount owed.
  • MONTHLY AMOUNT DUE – the monthly court ordered amount to be paid on the particular debt. If an amount is ordered to be paid weekly or bi-weekly, the monthly amount due will change depending on the number of weeks in a month.
  • AMOUNT PAID – the total amount that was paid on the debt during the month.
  • ARREARS/INTEREST – the unpaid portion of the monthly court ordered amount. For example, if a payer is ordered to pay $35 per month, but only pays $25, the unpaid balance of $10 moves to an arrears-type debt. Most arrears-type debts are subject to interest charges. This column contains a total of all arrears amounts as well as the interest charged on the arrears.
  • ADJUSTMENTS – any automatic charges such as the annual $25 receipt and disbursing fee and any account adjustments made by Trust Fund, state or local agency financial workers during the month.

    If an order was expressed as a percent of gross income before January 1, 1999, this column may show system-generated adjustments, which reflect backdated payments. It will have the symbol "//" to the right of it, indicating that adjustments were detected because of a backdated collection. Backdated payments are monies received in a subsequent month that were withheld from earnings in a prior month. Backdating was set in the KIDS system from September 1995 through December 31, 1998.

    For example, if a payer was ordered to pay 17% of gross income and $236.38 was withheld from the payroll on July 31, 1998, the collection would not have been received until sometime in early August 1998. When the collection was receipted, the date of withholding would have been entered as July 31, 1998. The system distributed the collection through an arrears subaccount in the month of August, and generated an adjustment to the same arrears subaccount to indicate it was a current support payment for July 1998. These payments did not affect the ongoing arrears balance. (Starting January 1, 1999, collections are based only on date of receipt.)
  • ENDING BALANCE – the balance due for each debt at the end of the month.
  • REPORT PRD AMT DISTRIBUTED – cumulative totals of the payments made on each debt during the report period. The first section in this summary is labeled BEG BAL and shows debt balances at the start of the report period. Activity is totaled by month. (Please note: A payment withheld from a paycheck near the end of a month might be shown in the next month’s activity. At the end of the ACCOUNT DETAIL SUMMARY there are REPORTING PRD TOTALS that show the total amount of payments distributed during the reporting period. Also shown are the total amounts of interest and arrears added to a case and any adjustments made to a case. This section can help a payer determine whether all payments made to a case were credited to the case on a month-by-month basis.

PAYMENT HISTORY

This report provides very detailed information related to all payments or adjustments made on a court case during the report period. The Payment History is divided into three sections.

  • RECEIPT INFORMATION – shows receipt (payment) information including the date of the transaction, a receipt or disbursement transaction number, the amount of the receipt and the collection source that shows if the payment came from a payer, an employer, federal tax intercept, state tax intercept or another state’s child support agency. (See Collection Source COLL SRCE Abbreviations.) This section also shows any adjustments made along with a brief explanation of the adjustment.
  • DISTRIBUTION INFORMATION – shows which KIDS IV-D case and debt the payment was applied to. This column may also show payments that were recovered from a particular debt. If a payment was posted to a wrong payer or to a wrong debt, the amount will be shown with quotations (" ") around it.
  • DISBURSEMENT INFORMATION – shows the checks issued and the name of the person or agency that received the check. The Check Type (TP) code is also shown. (See Disbursement Type (TP) Abbreviations.) This column may also show payments that were recovered from a particular debt. If a payment was posted to the wrong payer or to the wrong debt, the amount will be shown with quotations (" ") around it. This report can help a payer determine whether the payments made to a court case were credited correctly to the court case.

PAYER PAYMENT HISTORY

This is a report of all payments made by a payer on the KIDS system during the report period, and includes payments made on all of a payer’s court cases. This report shows the following information:

  • DATE POSTED – the date the payment was receipted (processed) or posted in the KIDS system.
  • EFFECTIVE DATE – the date of a specific payroll period or other time frame that the payment is for. If no effective date information is included with the payment, then the date posted and effective date will be the same.
  • JOURNAL EVENT – a transaction number given to a receipt (payment) when it is posted into the KIDS system. This number is used to track the receipt in KIDS.
  • WI SCTF REF # - a reference number given to a payment when the receipt (payment) was posted by the Wisconsin Support Collections Trust Fund (WI SCTF or Trust Fund). The number is used to track the receipt at the Trust Fund.
  • COLL SRCE – shows where the payment came from: payer paid, employer paid, federal tax intercept, state tax intercept or another state’s child support agency. (See Collection Source COLL SRCE Abbreviations.)
  • RECEIPT AMOUNT – the amount of the payment.
  • ALLOCATED AMOUNT – the separate amounts paid on each court case if a payment includes the amounts paid on more than one court order.
  • COURT CASE # - the court case number for each case receiving a payment. This column will also reflect if monies have been refunded to the payer.

Payments are totaled by month. (Please note: a payment withheld from a paycheck near the end of a month might be shown in the next month’s activity.) At the bottom of the report is a REPORT TOTAL for the reporting period. If all payer payments were not distributed to a court case during the period, the amount held as of the end of the report period is shown on the last line of the report as UNDISTRIBUTED AS OF REPORT DATE.

DISBURSEMENT SUMMARY

The Disbursement Summary lists all checks issued to, or on behalf of, the payee on all court cases regardless of the payer. The name of the DISBURSEMENT PAYEE is shown near the top of the Disbursement Summary. After the payee’s name, the following information is shown for each payment:

  • DATE – the date the check or the Electronic Fund Transfer (EFT) was issued to the payee.
  • CHECK/EFT NUMBER – the check number or EFT number if the payment was electronically transferred to the payee’s bank account.
  • DEBT – the debt or debts the payment was paid on or applied to.
  • AMOUNT – the amount paid on or applied to each debt. If only one debt, such as current child support is being paid, there will be only one amount. If the check amount is applied to more than one debt, such as current child support and custodial arrears, there will be a line for the amount applied to each debt and a CHECK TOTAL line that reflects the total amount paid by the check or EFT.
  • STATUS – the status of the check or EFT and the status date. If the check has not been cashed or has not cleared the bank, this column will show "Issued" and the date the check was issued. If the check has cleared, the column will show "Cleared" and the date the check cleared.